PROFITTHEORY

Dental payments

Multi-location and DSO payment reporting

With several locations, payments need to reconcile at the location level and roll up cleanly. That means separate merchant IDs or reporting by location, consistent refund controls and one consolidated view for finance.

Request a payment review Add up your all-in cost

Estimates only. Results vary. No guarantee of approval, rates or savings.

Structure for clean reporting

  • A merchant ID or reporting tag per location
  • Deposits mapped to the right entity and bank account
  • Consistent close procedures across offices
  • Central approval for refunds above a set amount
  • One consolidated monthly report: volume, fees, effective rate, refunds and chargebacks by location

Watch for drift

Acquired offices often keep their old processor and pricing. Bring them onto a common reporting standard, even before changing providers.

Run the numbers

Blue = you enterGreen = calculatedGray = assumptionAmber/red = check this
$
$

All fees on the statement.

$
$
$
hrs
$

All-in collections cost / month

$8,350.00

Card effective rate

2.60%

Broader cost ÷ card volume

3.34%

Software

$850.00

Staff time

$1,000.00

About $100,200 a year to get paid.

The card effective rate and the broader ratio are different measures — the broader one includes non-card work, so don't compare it to a processor's quoted rate. Uses only your numbers; no vendor pricing assumed.

Build my financing planOr talk it through with your financing specialist →

Estimates only. Results vary. No guarantee of approval, rates or savings.

Estimates only. Results vary. No guarantee of approval, rates or savings.

Talk with a payments specialist

Common questions

Should every location use the same processor?

It simplifies reporting and negotiation, but evaluate contracts and integration at each office first.